In our many years working with organizations in their mailrooms, we know they can be a hectic space. With documents everywhere and people coming and going, important items can easily get misplaced or forgotten. Control the chaos by digitizing your mailroom and take the first step on your digital transformation journey! Mailroom automation is the cornerstone of process improvement and enables your organization to fully automate standardized business processes. Route information anywhere, at any time, all while tracking the process and alerting users of work items that need to be completed. It's a whole new, cost-effective, organized, and efficient world!
- 24/7 visibility. Get a real-time understanding of information entering your organization while exercising levels of security, priority, management, and control.
- Experience in best practice management. With years of experience, we are able to anticipate exceptions and help you plan around them.
- Distributed capture functionality. Expand centralized mailroom functions. Support input from distributed locations and new channels such as email, application drop boxes, mobile devices and internet portals.
- Handle high volumes. Handle all document formats such as structured, semi-structured, and unstructured. These could be anything from accounts payable documents to warranties, claims, new accounts, onboarding, compliance forms, and more.
- Easily adaptable/scalable. The system can be tailored to fit your organizational needs in dynamically shifting environments.
- Classify and prioritize. Separate, sort and extract information in all formats. We make business critical information available to business processes and customers faster and more accurately.
- Better tracking and control. See what information is coming into your organization while controlling who receives it and when. Review and modify your information at any point in the process.
- Big picture. The 1st step in your digital transformation journey starts in the mailroom. Unlock the potential locked in your documents by making them securely accessible to your users, where they are and when they need them.
- Improve decision making. Using real-time information helps increase process throughput, improve revenue generation, and increate profitability.
- Streamline workflow. Automatically extract, validate, and prioritise incoming mail so that the most important documents are processed first.
- Improve response time. The mail-driven processes that once took days or weeks can now be completed in minutes.
- Significantly reduce operating costs. The cost of managing business processes using traditional methods impacts businesses at a very high cost. Reduce the costs of sorting, organizing, and manually tagging documents, and refocus your workforce on revenue-generating activities.
- Reduce space and lighten your paper burden. With a digitized mailroom you can save space and paper in your organization. Nimble holds original documents for a short time, and then we shred them through our secure shredding service.
- Reduce risk. Human error is virtually removed from the process along with the risk of losing critical pieces of mail. All while providing an audit trail and chain of custody for every record.
- Secure. Securely handle confidential information.Our facilities and controls meet or exceed industry best practices and follow regulatory compliance for privacy and security (PHIPA, FIPA, HIPPA). Our team of experts are also screened by the government to handle documents up to and including Security B.
- Better customer experience. Keep your clients happy by processing transactions and answering inquiries in a fraction of expected response times.